BYC Jib Sheet January 1999 <>

JANUARY 1999

Jib Sheet

Contents of this issue

AGENDA EMPHASIZES VOLUNTEERS

Commodore Chuck McCord and his bridge have announced a return to volunteers to handle the Club's functions. In fact, the Club has no employees as this is written!

According to the Commodore, our members do a better job than paid staff on most tasks, and involvement of members stimulates more loyalty to the Club and more involvement in the projects on which they've worked. "Let's face it", says Chuck, "we've got far more talented members able to voluntarily do a job than we can afford to hire!"

A number of areas of the Club are being quickly affected. The office is now manned by Joe Coons, who has volunteered to be an "Assistant Treasurer" taking care of the Club's books under the supervision of the Rear Commodore & Treasurer, Jack Black, and the Finance Committee, chaired by Larry Spiry. (Joe has no check-signing authority.)

The sailing fleet leadership under sail fleet captain Keith McLean is committed to using volunteers, or charging enough for the race packets to pay for any staff from the program's proceeds.

The program's benefits have been quickly felt: Costs are dropping dramatically, and long- lingering problems are being solved by the knowledgeable members-in-charge.

"We need volunteers to help us", said McCord. "If you're interested in a Club project, call me. My number's on the back of this Jib Sheet."

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MEMBERSHIP MEETING SET FOR FEB. 10

PLANNED JANUARY MEETING DEFERRED FOR MORE COMPLETE PRESENTATION

The membership meeting which was to be held in early January has been deferred to February 10 so that the Board can have a more complete presentation to members, the Board of Trustees decided at their December 17 meeting.

According to the flag officers, the February agenda will include a by-laws revision, a new funding program, and more. "The February meeting should be quite exciting," said one Board member. "We will be making decisions that will permanently change the nature of the Club."

The time will be announced in the next Jib Sheet. Plan to attend!

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GUEST EDITORIAL

Joe Coons

Why on earth am I volunteering so much at our Club?

You may not do Club work now, but do you feel the same way I do? If you do, I urge you to call anyone who is active in the Club and volunteer!

There are jobs at our BYC for everyone, from one-time tasks that take an hour or two, to bigger projects that need more dedication . . . and offer more satisfaction. You can even create your own project! It's easier to get forgiveness than permission . . .

In short, we need you. And you'll find you'll meet folks you like, make the Club a better place (and more to your liking), and help other folks who enjoy the BYC and all it stands for enjoy it more, too.

Obviously, as a recent retiree, I have some time to give. But I suspect you do, too. Call Commodore Chuck (his number is on the back page) and offer your help. Thanks, for all of us.

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IT'S BOAT SHOW TIME AGAIN: LET'S CRUISE I-5

It's time for the annual trip to the huge Kingdome Boat Show!

Chairpersons Brian and Gretchen Erga have put together this year's boat show trip for Saturday, January 23, with the bus scheduled to leave the Club at 8:30AM in order to arrive at the Kingdome at opening time of 10AM. At Jib Sheet press time, the return time had not been set, but depending upon demand, it will either be by 5:30 or 7:00PM, allowing for a full day's examination of all the exhibits.

As usual, the arrangements include refreshments in both directions, and (unlike last year) this year we DO have the show tickets included in the all-inclusive excursion price of $25 per person.

In addition to the Kingdome show, BYC members may want to take in the In-The- Water Boat Show at Chandler's Cove. A free shuttle runs from the Kingdome to Lake Union; tickets to the water show, though not included, are nominally priced.

Put the Saturday, January 23rd date on your calendar now so you don't miss out on this fun event! For more details, and to make your guaranteed reservation, call Brian or Gretchen at 676-8088. See you there . . .

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LIGHTED BOAT PARADE HELD IN SPITE OF WEATHER . . .

Mother nature did everything she could to ruin the Lighted Boat Parade this winter, but she failed, thanks to 13 intrepid yachtsmen who participated in the event.

Co-sponsored, as it was last year, by Nick Kaiser's Sextant Mutual Funds, the parade's entrants brought honor to the Club in spite of the relatively small number of participants who braved strong winds and heavy rains right up to the time of "boats away" from the Club docks.

Trophy winners included Past Commodore and spouse Steve and Meredith Ross as the big "Best of Parade" trophy winner on their 37' Puget Trawler, Serendipity; Steve and Meredith set a decorating standard that will be hard to equal or exceed next year!

Thanks to the prize contributors listed below who made the parade possible, and congratulations to the members of the Junior Sailing Program who helped with the dinner as a fund-raiser, and made good money on it! The Junior Sailors also helped Fleet Captain and Chef Bob Knudson serve dinner and run the awards ceremony.

Thanks, too, to Duane and Laurice Reinke who made their Angel pilothouse yacht, Happy Ours, available to serve as the judges/committee boat.

A good time was had by all!

THANKS TO LIGHTED BOAT PARADE DONORS:

Bellingham Marine Repair, Boatyard at Colony Wharf, Breakwater Restaurant, West Marine, Johnson's Flower Shop, Padden Creek Marine, Squalicum Marine Upholstery, LFS, Inc.

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CLUB ESTABLISHES POLICY FOR EXPENDITURES

The Finance Committee has recommended, and the Board has approved, a new BYC Purchasing and Invoice Approval Procedure regarding Club purchasing of goods and services. The purpose of the new policy is to better control Club purchasing yet still allow chairpersons flexibility as they run their programs. All chairpersons should note this new policy.

Authority to Purchase:
1) Only BYC Officers, Fleet Officers, and Club Committee Chairpersons are authorized to make purchases to be charged to the Club's accounts.
2) If a person authorized to make charges as above delegates their authority, this does not relieve the person delegating such authority of their responsibility for charges.
3) If a purchase is made which is not covered by offsetting income, or is not in the budget of the purchaser's committee or activity, then payment for the goods or services purchased shall be the personal responsibility of the individual making the purchase.

Vendors to Be Used:
4) The Club will purchase [provide?] a list of "approved vendors," those who support Club activities, are members, or offer the Club the best prices or service. If purchasing for the Club any service offered by an "approved vendor," only "approved vendors" are to be used.

Required Information And Payee For Purchases:
5) Each invoice for purchase shall have noted thereon the project or committee name and the name of the individual making the purchase.
6) Whenever possible, the vendor should invoice the Club directly. Invoices submitted by Members for reimbursement for purchases are discouraged, for such procedures are more difficult to track and make IRS reporting complex.
7) Purchase receipts are to be presented to the Club office immediately after purchases are made.

Enforcement of this Procedure:
8) The Club Treasurer and his/her assistants are authorized to enforce this process.

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CLUB FINANCIAL REPORTS ISSUED

Jack Black, Treasurer

The summary reports to the right are the financial reports as presented to the Board of Trustees on December 17 and are unaudited. Beginning 10/1/98, our reports are more program-oriented, and so our next report to members for the entire first fiscal quarter (10/1- 98 to 12/31/98) will be more informative as to program vs. building expenses. A budget controls expenses.

There are two significant concerns that the Club's accounting attempts to control: First, since dues tend to come in early in the year, the Club seems to be "rich" early in the year, so is tempted to overspend. We control this by having a "Unearned Dues Paid" liability account that holds the future months' dues that, although paid, we have not earned. Second, since our dues billing goes out in October for the full year, that we be excessively optimistic as to the collectability of our billing. We control this through another liability account, "Dues billed but not yet paid" that we adjust as revenues come in. These two accounts are just some of the ways that we help our Board's planning.

Condensed Balance Sheets: 9/30/98 11/30/98
Cash on hand & in banks: $ 23,866.77 $ 36,754.92
Accounts receivable 8,117.03 49,464.90
Other current assets 23,393.53 10,867.89
Total current assets $ 55,377.33 $ 97,087.71
Fixed assets, net of depreciation $301,533.00 $313,063.60
Total assets $356,910.33 $410,151.31

Total Current Liabilities $ 29,020.40 $ 81,626.92*
Note Payable, Bank 213,117.27 211,569.00
Total Capital 114,772.66 116,955.39
Total Capital $356,910.33 $410,151.31
* Includes $57,551 in unearned or un-received dues

Income Statements: 97-98 Year 10/1-11/30/98
Dues $ 78,248.18 $ 6,496.50
Building Lease Income 50,400.00 8,000.00
Other Revenues 93,013.30 4,073.16
Total Revenues $221,661.48 $ 18,569.66

Repairs & Maintenance $ 8,353.17 $ 206.98
Payroll & Payroll Taxes 18,006.98 47.74
Property Taxes and Land Lease 21,648.24 3,433.22
Interest 20,168.44 2,801.73
Depreciation 28,850.07 4,268.00
Other expenses: Mostly programs and utilities 147,690.49 887.64
Net Profit ('-' = Loss) $ -23,055.91 $ -98.57

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GARAGE SALE PLANNED

Save all your boating stuff for the big garage sale that will be held this April by our Junior Sailors!

Scheduled for Saturday, April 24, the event will be open to anyone who wishes to sell items in any way related to boating! Twenty percent of each item's sale price will go to the Junior Program, or a greater percentage if a member wishes an increased donation. The balance of the collections will go back to the owners.

Start saving your "stuff" now for this fund-raising, storage-cleaning event!

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"Y2K" COMES TO BOATING

From clipping submitted by Bob Knudson

It seems that the Global Positioning System uses a "week number" for each week the service is in operation. "Week zero", the starting point, was midnight, January 5, 1980. But the week number capacity is only 1024, which means that at completion of week 1023, midnight on 21 August 1999, the number wiil be zero again, and GPS receivers will think its 1980!

How it will affect your receiver is unpredictable: on some, you'll simply have the wrong date, and everything else will be okay; others may give inaccurate positions or stop displaying altogether! If the week number rollover wasn't taken into account in your design, then the unit could have problems, and you could have to send it back to the manufacturer for a software upgrade.

Presumably, if you registered your purchase, you'll be notified by the builder . . . Or you might want to contact the manufacturer to confirm compatibility.

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CRUISING PLANS BEING MADE

Fleet Captain Bob Knudson is busy getting together the cruising ideas for our fleets during 1999, and you can help!

Thursday, January 14, a "Cruise Committee" will meet at the Club at 6:00pm in the Portside Lounge of the Club to plan the 1999 schedule.

"Actually," said Knudson, "This isn't really a specific group of people! It's whomever shows up!" He went on to say that any interested member is welcome at the committee table to suggest destinations, dates and themes for the trips.

Any interested cruiser is invited.

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PARTY PARTY PARTY!

Put Wednesday, January 6 on your calendar.

That will be the date of the next "Beer and Pretzel" social gathering at the Club starting around 5:30. A number of old members have banded together to pay for these events, and have committed to three of them. The first was held in early December, this will be the second, and the third one will be the Membership Meeting on February 10.

Each event features free beer and pretzels, and other snacks are offered as well.

This is a great opportunity to get to know your fellow BYC members, to have fun, and to relax after a hards day's work in a convivial atmosphere. See you there!

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NEW PLANS UNDERWAY FOR CLUB FINANCES, GOVERNANCE

REPORTS TO BE GIVEN AT FEBRUARY 10 MEMBERSHIP MEETING

After the well-attended October Membership Meeting, Commodore Chuck McCord appointed three committees to follow through on the members' direction that we evaluate solutions to the Club's recent financial difficulties.

The Commodore appointed Vice Commodore Steve Moore to head a by-laws revision effort to provide better long-term control of the Club's assets and otherwise improve the Club; Secretary Karen Callery to head a committee studying ways to raise funds; and Board Member and Finance Chairperson Larry Spiry to discuss the building itself and its finances.

The three committees detailed their efforts to date at the December 17 Board of Trustees' meeting. Although each committee had reached its conclusions, the reports themselves were not complete as to details, and the Board wanted to (1) give the committees time to properly complete their work and (2) let "advance work" be done before presenting the plans to our members.

Nearest completion was the work of Karen's committee to raise funds for retirement of the Club's bank loan (which could be considered a mortgage), the only debt the Club has. Her committee is now doing some "advance work" to get that program rolling.

Moore's and Spiry's committees had reached most conclusions, but these highly interlocking studies needed work in some minor technical areas, and the Board wanted a chance to review the final form of the proposals at the January Board meeting on the 21st. Any Club member can attend the 6PM gathering.

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SPECIAL PEOPLES' CRUISE MOVED

Were you wondering what happened to our annual "Special Peoples' Cruise" in December?

The answer is, "It was rescheduled"!

For several years the difficulty of dealing with the weather combined with accommodating the special needs of the participants has been a concern to committee leadership, so this year they took the chance offered by our horrible mid-December storms and rescheduled the whole event to Spring, probably in Mid-May.

The event will become a whale-watching trip! The Club, which is making all the arrangements as usual, is hoping to use a large vessel that can carry most if not all folks for the day, with the usual snacks and lunch served our guests.

"This way, we can give our guests a lot more fun, have them see more sights, and let them enjoy the outdoors more, without so much risk of weather problems, particularly rain and/or high seas," said one observer.

In fact, the response to the new plan by the assistance agencies involved has been positive in every case. Caregivers were relieved not to have to brave Bellingham Bay on a cold winter's night another time.

This is but another example of how valuable it is to take "another look" at our established programs to see how we can make them better!

We'll look for your help in May when the event occurs . . .

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WINTER IN DESOLATION SOUND . . .

Each year for the past several a hardy group of power cruisers have left Bellingham on a Wednesday in February, cruised to Desolation Sound or Princess Louisa Inlet, and returned by the following week.

The 1998 trip conformed to that schedule (the flotilla was back on Tuesday) . During this unusual cruise, the three boats involved had absolutely tranquil seas, only one significantly rainy day, and a nice time.

The trip is planned again for this year.

The cruise is, to say the least, laid back. In 1998, the group rendezvoused in the Trincomali channel on Thursday morning, cleared customs at Nanaimo, and were in Pender Harbor that night. Friday night and Saturday night they were in Prideaux Haven, Sunday night in the Octopus Islands, and Monday night back in the Gulf Islands, and in Bellingham Tuesday.

One trip highlight was an excellent oyster-feed on one of the boats in late afternoon at Prideaux Haven. But when not running, the 11 persons along on the cruise spent most of their time reading, relaxing, and enjoying the wonderful solitude (they saw just two other pleasurecrafts away from the dock during the whole trip.

If interested, call Joe Coons at 647-0288 for the dates and details. Although the trip has been "stag" in past years, this year wives are coming along.

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HELP WANTED!

Jack Black, Club Rear Commodore and Treasurer, is seeking another volunteer to help Joe Coons as Assistant Treasurer. Coons will be away for much of April, 1999, and this person is needed then, especially.

Working with the popular program Quickbooks, the person will help prepare Club deposits, post bills, print checks, and otherwise assist in the office. The entire job takes about 4 hours/week, According to Black.

Call him at 671-0327 or Joe at 647-0288 if interested. It will be fun, and a great help to the Club!

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THIS SOUNDS LIKE FUN!

We learned recently that our Club has a reciprocal relationship with a great old English Club, The Naval & Military Club, nicknamed "The In and Out" after years of London cabbies calling it that after its entryway pillars.

Based upon the beautiful literature we've received, this posh Club could be the highlight of any visit to the British Isles, and our BYC is one of only three clubs on the U.S. West Coast that has reciprocity. The In and out Club offers luxurious rooms, private baths, exercise and fitness areas, and sumptuous meals at 94, Picadilly, London W1.

For more info, call or leave a message at the office.

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SALE GOING ON

At the BYC Ship's Store: Tee Shirts, Polo Shirts, Long Sleeve Polos, Burgees, Refrigerator Magnets, Pins, Stickers, Sweat Shirts, Sweat Pants, Windsocks, and lots more! Buy now while selection is good. Prices are low, quality high. Call 647-0288 for appointment to see. Leave message.


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