BYC Jib Sheet February 1999 <>

February 1999

Jib Sheet

Contents of this issue

Board Proposes Reorganization

Several years of study culminated at a BYC Board of Trustees' meeting on January 21st at the Club when the Board recommended important changes be made in the Club's Mission Statement, and in the method of selection for some of the Club's flag officers.

Originally, the study was commissioned by Commodore Montag. Commodores Heggem, Ross, and Bradley continued the research with committees and discussions that were far reaching as the Club grappled with financial and membership losses.

Now the Board of Trustees has responded by reviewing its objectives and the job of each Board member to see how to change things so that our Club can be protected from dissipation of its assets by less-than-responsible management.

But the proposed changes are less radical than they were earlier suggested to be: When, for example, the Board and its committees investigated the idea of forming a separate organization to own and operate the Club building, in effect "selling" the building to interested members, the idea fell flat. Likewise, when the Port of Bellingham was offered an opportunity to buy the Clubhouse, both the proposed price was too low and replacement sites were either too expensive or poorly located.

Meanwhile, Commodore McCord took the reins this past October and, with the Board of Trustees, pursued a policy of making the BYC an all volunteer club and one which would have to live within its income, no matter how difficult. That decision has paid off with the first truly-profitable months in some time. And our restaurant lessees, though not yet "out of the woods", have been meeting their obligations to us and are watching their business slowly but steadily grow. The restaurant income is crucial to the success of the Club: reality requires that our space be leased for us to afford the building!

Getting rid of paid staff has made an enormous difference to the Club! In addition to the substantial saving in dollars, the volunteers are better able to serve the members in many ways, in spite of the sacrifice of a full-time presence. The reason? The volunteers really care about doing a good job, and they know, as members themselves, what our Club members want!

Specific changes to the by-laws propose making the fleet captain post elected rather than appointed; making the secretary appointed rather than elected; modifying the Club Mission Statement to emphasize its all-volunteer nature both now and in the future; and a number of minor corrections for clarity and control in other areas of our governing document.

As you will read on page 6 of this issue, the Club is also undertaking a fund-raising program called "The BYC Liferings". The Club is asking interested members to make a voluntary donation to pay-ahead its building mortgage. Although the Club's mortgage payments are current, each reduction of the mortgage by $1,000 saves us $80 in interest annually.

Put 6PM February 10 on Your Schedule!

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Official Membership Meeting Will Vote on By-Laws Changes . . .

Wednesday, February 10, Members of the BYC will be gathering to vote on By-Laws changes (see related story above) and to affirm the new financial controls being asserted at the Club.

Although there will be no change in dues nor will there be any assessment of members proposed at the meeting, your participation is sincerely encouraged, for the financial welfare of the Club obviously concerns you as a Club supporter. You will have a chance to ask questions to get informed about the BYC.

Under Washington law and our charter and By-Laws, only share-holding Active and Life Members whose dues accounts are paid up can vote; however the Board invites all BYC families, including spouses, to attend!

To make the event more fun and to encourage you to attend, there will be free refreshments and appetizers served all present; see the article on page 4.

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1999 BYC Cruise Dates Set

Fleet Captain Bob Knudson's Cruise Committee met in January, selecting the following cruise dates and themes. More details will follow in the March Jib Sheet, but mark your calendars for a full season of diverse fun.

March 13-14Anacortes Skyline Dinner Cruise
April 17-18Tax Relief Cruise to Friday Harbor
May 15-16Dining Out at Montague Harbor
June ??Kids' Cruise and Steak Fry
July ??Cruise to Barkley Sound
August ??Serious Fishing Cruise to River's Inlet
September 11-12Commodore's Picnic/Predicted Log Race
October 16-17"Cruise to Fairhaven"
November 12Cruise the Dance Floor-Sail Awards
December 28Y2K Cruise to Princess Louisa Inlet

Cruise destinations have been picked so sailboats can attend, too. And the "Dinner" cruises will feature great meals in good restaurants so mates won't have to cook. At Skyline, dinner's at the excellent restaurant at the dock's head. At Montague Harbor, we'll eat at La Berengerie, an intimate French restaurant five minutes' walk from the marina. The "Cruise to Fairhaven" gives us a new perspective on the village, as we anchor out on the Port's "boom" and dinghy in for dinner at Dirty Dan's, then have breakfast at the Colophon Cafe.

The Friday Harbor Cruise in April is in co-operation with Wheel and Keel (most of whom are also BYC members), and the June Kids' Cruise is with the Swinomish Yacht Club.

At this writing, much of the sailing schedule was also set. Details will be in the Jib Sheet next month. Be sure to read that issue carefully for more information!

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Past Commodores Are Key BYC Boosters

The BYC's past commodores, and their organization, The Blue Gavel Society, are big supporters of BYC activities each year.

Under long-standing by-laws of the Club, a past commodore is exempted from paying dues and is automatically a life member after completion of his or her term of service. However, beginning several years ago, four past commodores, Bud Peterson, Bob Moles, Dale Fenno and Jerry Main organized their fellow past officers into a chapter of the Blue Gavel, a national organization, with the purpose of lending assistance to the Club as needed, not only in the form of advice and counsel, but also in the form of cash for Club projects.

The BYC Blue Gavel chapter asks each of the PC's to contribute voluntarily to a "Past Commodores' Fund" with the amount to be as much as a full year's normal dues. Thus, this year, for example, many of the past commodores' gifts are $364 each for the year. Then the funds are contributed to pay for Club projects.

For three years now the past commodores have paid for the $2,500 annual Inati Bay lease; they contribute the $300 for fees associated with the BYC.ORG web site; and this year they made a $1,000 contribution toward the Sears Bemis Smythe national junior sailing regatta here at the Club. Another gift (among others) to our BYC by the group was the large-screen TV. And most recently, they joined with Wheel and Keel to buy the Club new flags for exterior display.

The Blue Gavel Society meets quarterly at the Club for a social dinner meeting. According to P.C. Peterson, who is the chapter president, emphasis is on comaraderie and service to the Club. All past commodores are welcome to participate, and although membership in the national Blue Gavel organization is encouraged, it is not required.

Thanks to these loyal members for their help!

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Desolation Sound Cruise Set for February 17-23

The Desolation Sound Cruise is set for February 17-23. Led by past commodore Joe Orem (734-4515/738-9002), it leaves Wednesday afternoon, February 17 or early Thursday the 18th. The early departure lets slower boats get to Sucia in the evening so they can clear customs by noon at Namaimo Thursday, then cross the Straits of Georgia that day for a night anchorage in Pender Harbor. The schedule for the following days will depend upon the weather, but last year the group spent two nights at Prideaux Haven and then Sunday night at the Octopus Islands before cruising back to Nanaimo Monday to return to Bellingham on Tuesday. Ten boats from 32-48 feet have indicated interest so far, skippered by Dean Brett, Dan Brown, Joe Coons, Jim Hines, Joe Orem, Dick Pederson, Bud Peterson, Don Van Andel, Brent Walker, Bob Warshower, and George Yewell. Each boat typically has at least one other person aboard.

The cruisers set the daily itinerary to limit distances to that which can be accomplished by the slowest boat, this year about 8.5 knots. Last year, the cruisers saw only two pleasure boats underway during their trip. It's truly a mid-winter break for all participants! Call Joe for more details.

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WILL YOU BE A "LIFE RING" FOR THE CLUB?

A "Fund Raising Committee" chaired by Secretary Karen Callery has come forward with a voluntary program that should permit the Club to make great strides toward becoming debt free. Then, money otherwise spent paying our mortgage, some $26,000 per year, can go toward more, and better programs! This is a "Letter to Members" written by the committee.

DEAR BYC MEMBER:

This letter is written after months of research by your Club's leadership augmented by hundreds of hours of study by dozens of volunteers. In it, we will tell you about the "new" Bellingham Yacht Club we are working to establish.

No, this is not a totally "new" Club. It is a reorganized BYC of which you will be a member . . .

WHAT CAN WE NOW SAY ABOUT OUR CLUB?

Truly, we have every right to be proud of our BYC! Our Club has weathered changing fashions and economic conditions, and moved to three different locations, yet still is a group of nice folks sharing a great common interest, boating, for nearly 75 years.

SO, WHY ARE WE WRITING TO YOU?

As you know, those changing fashions, a changing city, and, yes, some poor planning or execution by well-intentioned past BYC leadership, left our Club running at a deficit for most of the years since the mid-80's. In spite of an assessment back then to return us to a sound basis, and in spite of dues increases to their present level, our BYC has had a rough time of it.

So we were faced with some realities: Should we "fold"? Should we sell our building and become a "potluck club"?

We have determined that we must do several things (but NOT those):

HOW WILL WE ACCOMPLISH THIS?

By emphasizing our boating and boating-social programs and reaffirming and adhering to our purposes. All your Club's leadership has pledged their commitment to this long-term goal!

By running our Club as a volunteer organization. Look at our savings (Page 4) by being an all-volunteer organization. Why should we hire workers to do our jobs when we can do them ourselves?

By providing for more consistent, and less political, business management of the Club. When we eliminated the positions of Club manager and the administrative staff from our structure, we didn't make compensating changes to our Club's organization. We can now see the kinds of changes we should have made to assure continuity of programs and responsible financial management. On February 10 we will be presenting the membership with appropriate modifications to the Club's By-Laws for your consideration. We think they will provide us with the mechanism to get our Club well and growing again!

WHAT ABOUT OUR MORTGAGE?

We have been paying down our mortgage (now about $208,650) the past several years. But doing so consumes all the funds we take in from rent. And a lot of each payment is interest!

Please consider an extra gift to the BYC to help it out. We have established a "Committee of Life Rings", Members who see fit to contribute at least $100 or more to our Club's debt retirement. A coupon below in this Jib Sheet tells more; we already have over $5,000 pledged by our Board and Officers!

This modest fund drive total from but one meeting brings us as much in interest savings, or future interest income, as the dues from a Member paying every year, forever!

WHAT WILL THE CLUB DO WITH THE MONEY?

We give you this pledge: Not one cent will go to anything except mortgage reduction. There will be no new borrowing, nor will we use this money for the regular payments. You'll have a monthly published accounting.

WHAT WILL HAPPEN AS A RESULT OF YOUR SUPPORT OF OUR CLUB?

Your Club will have more boating and social activities, will be able to attract more members, and will continue the fine tradition of service that was started way back in 1925!

With sincere appreciation for your membership,

Karen Callery & Committee

Details on the new "Lifering" Program

The Bellingham Yacht Club needs loving support from all its members to meet its needs. Although it can operate on survival rations for the years it will take to pay off its building mortgage, each year it scrapes by our programs suffer.

You have a chance to solve this problem, to be a Life Ring to our Club. Just as you'd throw a Life Ring to any person in distress, you can throw a Life Ring to our Bellingham Yacht Club.

Your gift can be any amount, and it can be in your name or in memory of a boating friend or family member, or in honor of someone you especially admire for any reason. Perhaps you'll want to remember a special boating group, a great crew, or a great racing victory or cruise. Our committee will work with you to memorialize your gift appropriately.

Every gift of $100 or more will be recorded on a suitable plaque on permanent display in the Club's premises for all Members to see in perpetuity. Levels of gifts are as follows:

To make it easier for you to help the Club, we've set up an optional time-payment arrangement. It's noted on the attached coupon. (Note that there is no federal tax deduction for this gift.)

Join us in helping your BYC finally get onto a firm footing once again: Fill out the card and make a Life Ring gift! Our Board has started the ball rolling: over $5,000 was pledged the first time we asked!


Please Clip and Fill In This Coupon Now and Mail it to the BYC!

Mail to: Treasurer, Bellingham Yacht Club
2625 Harbor Loop
Bellingham, WA 98225 USA

I want the Club to serve boaters and prosper, and I will contribute $ ____________ to the Life Ring program as outlined in the recent letter from the Club in the Jib Sheet.

[ ] Check enclosed

[ ] I will pay $_________ [monthly] [quarterly]. Send me reminders for the balance. Please show contributor name(s) on the plaque as:
____________________________________

Signed: ________________________________ Date: _____________

Name(s): ___________________________________________________

Address: ___________________________________________________

_____________________________________________________________

City, State, Zip: ____________________________________________

Phone Number: ____________________________________________


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Financial Report

December continued the profitable trend begun in October-November, the result of strict cost controls and the all-volunteer direction of the Club's staffing.

Once again, the Club is completely current in all its obligations, and in fact appears to be able to pre-pay both its moorage and insurance invoices in April on an annual basis, thus enjoying substantial discounts.

Of particular note is the Jib Sheet: The new production method has made it possible to print twice as much, twice as often, for half the cost, yet another example of how volunteerism is saving us while we expand our services!

Special thanks go out to all the members who have cooperated by paying their recent dues statements and helping the assistant treasurer track down problems and enter address changes. Your help is appreciated.

Jack Black, Treasurer


Here are the Club's Condensed Balance Sheets:  On 9/30/98        On 12/31/98

	Cash on hand & in banks:	     $  23,866.77	$  24,518.08	

	Accounts receivable		         8,117.03	   38,864.77


	Other current assets		        23,393.53 	    9,093.54

		Total current assets	     $  55,377.33	$  72,476.39



	Fixed assets, net of depreciation    $ 301,533.00	$ 310,929.60

		Total assets		     $ 356,910.33	$ 383,405.99



	Total Current Liabilities            $  29,020.40	$  61,297.75*

	Note Payable, Bank		       213,117.27	  208,654.95

	Total Capital			       114,772.66	  113,453.29

	Total Liabilities and Capital	     $ 356,910.33	$ 383.405.99

         *Includes $52,797.55 in unearned or un-received dues



Here are the Income Statements:		       97-98 Year      10/1-12/31/98

	Dues				     $  78,248.18	$  10,616.00

	Building Lease Income			50,400.00	   12,000.00

	Other Revenues			        93,013.30	    4,981.28

		Total Revenues		     $ 221,661.48	$  27,597.28

	

	Repairs & Maintenance	             $   8,353.17	$     234.25

	Payroll & Payroll Taxes		        18,006.98	       47.74

	Property Taxes and Land Lease	        21,648.24	    6,346.68

	Interest		                20,168.44	    4,237.68

	Depreciation				28,850.07	    6,402.00

	Other: Mostly programs & utilities     147,690.49	   10,113.85

		Net Profit ('-' = Loss)	     $ -23,055.91	$     215.08

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Party Party Party!

February 10 "Fiesta" to follow Successful January Event . . .

February 10 will be the day of the front-page-story Membership Meeting and also be the date of another free party for members!

A group of BYC members have gotten together to pay for a series of free monthly social events. Starting with a beer party in December with a dozen members, some 40 or so came in January. We expect more in February!

Vice Commodore Steve Moore is coordinating the February event, and he expects to out-do the last two parties.

The event, at 6PM, is called a Mexican Fiesta, and Diane Moore is preparing Chile Con Queso, there'll be Mexican music, Mexican beer, and maybe even Margaritas! The business meeting is expected to begin at 7-7:30PM.

AND, it's FREE! See you there!

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Help Wanted! Can You Volunteer?

Our Club is presently in search of "A Few Good Volunteers". Can you help with any of these jobs?

Membership Committee Volunteers: Each month we get inquiries about Club membership. This committee develops programs for recruiting new members, helping them get involved, etc. Contact Commodore McCord.

Assistant Treasurers: At least one additional member is needed to serve as an Assistant Treasurer to Jack Black, to help Joe Coons do the Club's bookkeeping, etc. Requires pinch-hitting for Joe six weeks a year, with about a half-day's work per week. Joe will train you if you don't already know how to use the bookkeeping system, Quickbooks. Call him at 739-1528.

Program Committee Volunteers: Like to throw parties? We need several volunteers to help put together BYC social events and schedule interesting programs for members. Call Rose Knudson at 734-7756.

Cruisemasters: Here's a chance to go boating and help other boaters in the process! Fleet Captain Bob Knudson needs help organizing cruises (see story this issue) for our boating members, especially because Bob's boat is an outboard! Call him if you can help at 734-7756.

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Boat Show Trip Was Fun!

It's small, I know, but in the picture below are Bud, Ray, Loraine, Chuck, Roberta, Bob, Phil, Jody, Chris, Steve, Linda, Tom, Joe, Judy, Steve and Rose. They all came to Seattle on the Boat Show Bus "I-5 Land Cruise" on Saturday, January 23. What a great time!

Fleet Captain Bob Knudson and wife Rose pulled out all the stops when they provided champagne and orange juice plus croissants and pastries going sounth, then a wide selection of refreshments and appetizers as we came home. It was a fun trip. The only sad note was that more didn't come along: Bob dealt with at least a dozen cancellations and no-shows. Especially sad for them!

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Welcome New Members!

Commodore McCord asked the Trustees to "start bringing in members" and they did! Welcome to Jody Erickson, Reed Gillig, Robert and Lori Ryan, and Kris Luther and Ken Nelson. Each of these new folks has been approved by the Board and are joining us. Be sure to say "Hello" if you meet one of these members at the Club, on the docks, or around town.

Applications are welcome. The process is easy: (1) Get an application form from the Club office (they're on the office door). (2) Fill it in including the sponsor's name and attach check. (3) Submit it to the Board of Trustees. Questions? Call Chuck McCord or Joe Coons.

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Hot Web Sites . . .

Our own BYC web site is a great one, byc.org. Another is www.boatus.com, where you'll find among other things a fifty-question boating safety course. Browse the charter and sale listings at www.sanjuansailing.com and www.sanjuanyachting.com operated by member Roger VanDyken. Or look in on www.grandyachtsnw.com. For national listings, try www.yachtworld.com, www.boatnet.com, or www.msen.com/~pwmeek/.

Many manufacturers have web sites too. Check their ads and literature. "It's a whole new world out there!" See ya' on the Web . . .

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BYC FEBRUARY CALENDAR

SundayMondayTuesdayWednesdayThursdayFridaySaturday
January 31February 1234 Ward Room Booked all day5 Steamboat Willie6 Steamboat Willie
78910 Member Meeting 6PM !!!Free Party!!!1112 Jimmy Murphy13 Jimmy Murphy
141516171819 Bumble Bees20 Bumble Bees
21222324252627
28March 123456
78910111213 Skyline Cruise
14 Skyline Cruise1516171819 Jimmy Murphy20 Jimmy Murphy

S


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